Terms & Conditions/Rules & Regulations
Please read this section very carefully
Race is open to anyone in good health, has agreed to the Terms and Conditions, and is physically able to participate.
No E-bikes in any Bush Babes & Bro’s Trail Running Events
ENVIRONMENTAL PROTECTION RULES
The event course is on Silver Star Resort leased lands and Provincial Park Land with designated sensitive areas
You must stay on the trail at all times.
Short cutting is strictly prohibited due to potential damage to vegetation, and potential wildlife along the course.
Absolutely no littering along the course.
AID STATIONS & SUPPORT
Food and drinks will be provided at Aid Stations/Check points, if you have special dietary needs, please ensure to provide for yourself.
It is the racers responsibility to ensure the check point captain has written your number down to show you made it through the check point, this is not only for race recording but for your safety.
Please be patient at check points as due to personal distancing this may take a litte longer than usual
The food and drinks at the aid stations are only for the racers.
MEDICAL ASSISTANCE & DROPPING OUT DURING THE RACE
In order to ensure race safety, race organizer will prepare and arrange for rescue and medical assistance during the race. However, each participant must recognize and understand that there are risks that may result in injuries and/or accidents associated with adventure racing. You are responsible for yourself and will be participating in this event at your own risk.
First aid tent staffed by a first aid attendant will be located at the start finish area. All aid stations will have minimal first aid supplies.
Please note that, depending on the area, it may take a long period of time for help to reach you. We will do our utmost to reach you in a timely fashion.
If you receive emergency medical assistance from a First aid crew, please make sure that you get examined by a medical professional ASAP.
Race marshals, aid station captains and rescue staff have the authority to stop a racer from continuing the race if it is deemed dangerous, you are injured, not following the rules or have not made the cut off time.
Depending on your condition, an emergency evacuation may be required. This evacuation will be at the expense of the person being evacuated.
Dropping Out at An Aid Station: Tell an aid station volunteer that you have decided to drop out of the race, please remain at that aid station for pick up.
Dropping Out Along the Course: If you are able to move on your own, please make your way to the closest aid station (either return to the aid station you just left or go the next aid station). If you are unable to make it without assistance, call first aid station at start/finish line (number will be provided) and follow their instructions. It may take time to get help out to you if you are out on the racecourse so please ensure you have the mandatory gear to keep you warm.
If you decide to drop out of the race, you must do so at the nearest aid station/check point so that racer check in can be notified. This is for your safety. Once you have dropped out of the race, you will be considered DNF. Remember to keep your race number with you as you will need it to retrieve your drop bags
COURSE MARKERS
The racecourse will be marked using marking flagging, reflective flagging for darkness, tape, powder, and signs. Race marshals will also be positioned along the course. We make every effort to clearly mark the course, it is the participants responsibility to watch for the markers.
For your safety, racers will be stopped at road intersections to make sure it is safe to cross. Please follow the directions given by the race staff at these intersections.
The above signs, flagging and markers will be set up just before the race and will be removed after the last runner has gone through.
MANDATORY / RECOMMENDED GEAR & EQUIPMENT
Water Reservoir min 1000ml (50km you must carry a minimum of 1000ml of water at the start line and for refill in indicate aid station). MANDATORY
Small amount of emergency food. MANDATORY
Small first aid kit, whistle, pain medication, and antihistamine. RECOMMENDED
All other distances you must wear a helmet whilst on the on or near your bike, minimum 500ml of water on the ride.
DISQUALIFICATION
Race marshals present on the course, and those in charge aid stations are authorized to uphold the rules and regulations. They have the right to remove a participant for non-respect of volunteers, other racers, short cutting the route, Lacking mandatory safety equipment, Throwing garbage on the route, Not wearing bib number, Departure from a check point after the cut off time, Not passing through a check point, Using a pacer, receiving outside assistance (unless ill or injured), and Causing safety issues for themselves or others during the event.
The Race Director has ultimate authority in regard to all rules, their interpretation, and their enforcement.
RACER RESPONSIBILITIES:
You understand the unique nature and requirements of competing in an adventure event. You may be competing all day and night through varying terrain and have undertaken the necessary training to compete in such a race.
You will be responsible for yourself and have the ability to deal with any problems that may be encountered during the race.
You are able to deal with, on your own without assistance, deteriorating weather conditions such as low temperatures, strong winds, ruff water, and rain.
You are able to deal with extreme fatigue, digestive problems, muscle pain or cramping, and mild physical injuries on your own.
You are fully aware that when participating in an outdoor activity such as this event, we do our utmost to ensure your safety, but your ultimate safety is your personal responsibility and depends on your own skills and abilities.
RACE ORGANIZATION RESPONSIBILITIES
Non-deliberate damage to property by race participants (e.g., plants and animals, objects, trails, etc.)
Marking and location of signs identifying the racecourse.
RACE CANCELLATION
The race organization reserves the right to cancel, cut-short, or run the event virtually for the following reasons
The inability to ensure event safety due to risks such as extreme smoke, landslides, extreme weather, extreme water conditions, or Pandemic
In such a case of natural disasters, or the racecourse cannot be changed to continue the race, the race will not be postponed to a later date.
The decision as to whether or not the race will be canceled will be made on the day before the race or on the day of the race. This will be communicated via email and social media channels.
In the event of fire, flood, or dangerous weather conditions the race organization reserves the right to make judgments and decisions regarding the shortening/canceling of the race, whether or not there will be refunds, the amount, and the method of communication.
If the race is unable to proceed in person for any circumstances out of BB&Bro's control including smoke, fires, dangerous storms, and Covid-19, the event will move ahead Virtually.
Participating in an Mountain Bike Race, Trail Running Race, or Race Training Clinic is a potentially hazardous activity. Registrants agree to participate only if they are physically able, have signed all waivers and agree to follow the rules for their own safety, the safety of the other racers and Volunteers.
The Race directors of Bush Babes & Bro's Trail Running have the right to refuse the participation of any registrant if they feel there is a concern for the registrant's health or safety.
As we at BB&Bro's Trail Running promote a positive event atmosphere, we hope all participants will conduct themselves with positive trail etiquette and assist fellow racers if injured or in distress. Course cutting and any behavior that puts yourself or any other persons at risk will result in being removed and disqualified from the event.
As we are an adventure event company this event may not be limited to trails, trail running, and may include mountain biking. The registrant agrees to assume the risk associated with such an event, such as but not limited to falls, poor weather condition, possibility of poor course condition, wild animals, contact with other racers, volunteers, and park users.
BB&Bro's Trail Running, event directors, course marshals and trail leaders reserve the right to disqualify and remove any participants or volunteers that do not comply with the above terms and conditions, with NO recompense.
These Terms and Conditions are for the participant's safety and the safety of the other participants, volunteers, clinic members and park users on or off the course.
Use of Images
BB&Bro's may have photographers and videographers capturing the images prior to and during the event. We reserve the right to use any images or video recordings taken of participants, spectators, volunteers, and clinic members during the course of the event without recompense to the individual.
Prizes and Gifts
Prizes and items for racers package pick up bags are sponsored and may change without notice due to availability. BB&Bro's reserve the right to change any sponsored gifts or prizes without notice. We will do our utmost to replace the items with similar or same value item.
Payment
You are not considered registered until full payment is received
Registration & Registration Numbers
BB&Bro's reserves the right to change the registration limit for the race without notice, rules and or terms and conditions without notice.
- Bibs are non-transferable to another runner, rider, or paddler under any circumstance.
- You must register 45 days prior to event to be guarantee an event T-Shirt
- You may drop down in distance up to 7 days prior to the event.
Refunds & Withdrawal Policy
BB&Bro's understands that life happens and committing to an event months in advance may prove to be challenging. With that said please read our refund policy carefully below.
Triple Crown Trail Series:
Refunds will be based on the registration withdrawal guidelines in the Terms and Conditions for each race; refunds will be given minus any multi-race discounts (i.e.: you lose the multi-race discount if you withdraw from one or more of the races)
Registration - 90 Days from Event:
- 50% deferral or refund of registration fee towards another single event in BB&Bro's Series
- Redeemable within one calendar year from deferral date.
- May only defer once
59-46 days
-30% deferral of registration fee towards another single event in the BB&Bro's Series
-Redeemable within one calendar year from deferral date
-May defer only once
45 days prior to race day as we have ordered and paid for all items needed to make your event spectacular, there will be no refunds, no deferrals, unfortunately no exceptions.
Ultra Signup service fees are not included in refunds due to the fact we do not collect them, Ultra SignUp does.
Race Cancellation Policy
If the race is unable to proceed in person for any circumstances out of BB&Bro's control including smoke, fires, dangerous storms, and Covid-19, the event will move ahead Virtually.
Age Restriction
Contact bushbabestrailrunning.com to gain under-age permissions.
